University Council

The Constitution of the University Council

 

Article I – Name

The name of the organization shall be the American University of Myanmar® University Council.

 

Article II – Purpose

The Council may consider and recommend action on any matter that is of common concern to faculty and administrators and that affects two or more Faculties of the University. The Council shall consider and recommend action, or act, as appropriate, on such other matters as may be referred to it by the Rector or the Provost.

 

Article III – Membership

The membership of the Council shall consist of the Rector, the Provost, the Vice Rectors, the Faculty Chairmen or Chairwomen, three senior faculty members from each Faculty elected by the Faculty Assembly for three-year terms, and such other administrative officers as the Rector shall designate by a memorandum transmitted to the Faculties prior to the first meeting of the Council in each academic year.  The principals of both the JCR and MCR.  The total number of administrative officers who are voting members of the Council shall not exceed the total number of faculty members on the Council.

 

Article IV – Meetings and Procedures

The regular meetings of the Council shall take place twice each semester. Special meetings may be called by the Executive Committee.  Twenty-five percent of the faculty members and twenty-five percent of the administrative members entitled to vote, counted separately, shall constitute a quorum for the conduct of business.

The Rector shall preside at Council meetings.  In the Rector’s absence, the Provost shall serve as presiding officer.

The agenda of the Council shall be prepared jointly by the Rector and the Principal of the Senior Common Room, or by their designates.  It shall include proposed actions, and be sent to all Council members at least one week before Council meetings.

 

Article V – Executive Committee

  1. The Committee shall act for the Council when it is not in session. The Committee shall report to the Council at each meeting all actions taken by it since the last Council meeting. The actions of the Committee are subject to review and to modification or rescission by the Council.  The powers of the Committee shall include:
  2.  Considering matters referred to the Council and assigning them to appropriate committees;

Receiving reports from other Council committees and recommending their placement on the agenda of the Council, or, as appropriate, taking preliminary action on such reports and transmitting these actions as proposed actions of the Council;Functioning as a nominating committee for the Council;Establishing committees of the Council and framing their charge, appointing their membership, and establishing the terms of their existence.

 

Article VI – Membership in the Executive Committee

The members of the Committee shall be the Rector, the Provost, and the Chairmen or Chairwomen of all other committees of the Council ensuring that the total number of administrative officers on the Committee shall not exceed the total number of faculty members on the Committee.

 

Article VII – Meetings of the Executive Committee

The regular meetings of the Committee shall ordinarily take place monthly from September through May.  Special meetings may be called at any time by the Rector.  Fifty percent of the members, counted separately, shall constitute a quorum for the conduct of business. The Rector shall preside at Committee meetings.  In the Rector’s absence, the Provost shall serve as presiding officer.

 

Article VIII – Other Committees

The Council may establish committees and determine their charge, membership, and term of existence. Committees may be established to consider and recommend action in any area appropriate for Council consideration, including the following:

 

Admissions and Enrollment Policies

Budget

Curriculum and Degrees

Planning

Scholarly Activities and Libraries

Student Life and Policies

Faculty Policies

Administrative Policies

The Chairmen or Chairwomen of all committees of the Council shall be appointed from the voting membership of the Council.  Other committee members may be appointed from the faculty members or the administrative officers of the University. Insofar as practical, the Council shall maintain parity between faculty members and administrative members in the appointment of Chairmen or Chairwomen and committee members.

 

Article IX – By-Laws

The Council shall establish by-laws consistent with the provisions of this Constitution.  By-laws shall be adopted, amended, or repealed by a two-thirds vote of those present and voting at any meeting of the Council provided that the proposed change has been submitted in writing to each member of the Council at least ten days before the meeting.

 

Article X – Amendments

Amendments to this Constitution may be placed on the agenda at the request of one-third of the voting membership of the Council, provided the proposed amendment has been submitted to each member of the Council at least one month before the meeting, and shall take effect when approved by a two-thirds vote of those present and voting, and by the Rector and the Board of Trustees.

 

Article XI – Relationship to Other Governing Bodies

Nothing in this Constitution shall supersede or limit the customary authority of the Board of Trustees or Faculty Assembly.  All provisions, procedures, and by-laws of this Constitution are valid only as they are consistent with the Articles of Incorporation and By-laws of the American University of Myanmar®.

 

Article XII – Ratification

This Constitution shall come into effect when approved by the Board of Trustees.

 

Adopted 17 December 2014, by the Board of Trustees